​​FAQ's

How much does it cost to attend GWCIA 30?

Early Registration (July 1st - September 13th)

Delegate Fee: $45 / delegate

Delegation Fee: $80

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Regular Registration (September 14th - October 30th)

Delegate Fee: $55 / delegate

Delegation Fee: $80

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Late registration (October 31st - November 17th) 

Delegate fee: $65 / delegate

Delegation Fee: $80

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What will lunch look like on the day of GWCIA?

We are not providing lunch for delegates, please make your own arrangements for meals.

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How do I pay my registration fee?

We accept payment either through our online payment portal, which will be emailed to you after registration. You will receive an invoice via email and will be able to pay online fully online. If your delegation is paying via our portal, we also ask that you include “GWCIA 30” and your school’s name in the “Comments/Instructions” field at the bottom of the page (e.g., “GWCIA 30 - [School Name]”). We also accept payment via mailed paper check. Information on how to pay by check will be included in your invoice. 

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When are registration payments due?

All registration fees are due November 17th, 2025, 11:59 p.m. Eastern Standard Time. We also ask that all delegations pay all registration fees within thirty (30) days of completing the registration process. We will NOT accept registration payments after November 17th, 2025 and we will NOT accept payments on the day of the conference.

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Should I pay my registration fee collectively, as a delegation, or as individual students?

While we recommend that schools pay their registration fees collectively, as a delegation, you may pay your registration fees as individual delegates. However, if students pay individually, they must include their name, school, and “GWCIA 30” in the payment description before submitting. Any individual or collective payment that does not include that information in the payment description will NOT be accepted.

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How many students can be in a single delegation?

There is no upper limit on school delegations, as long as all delegates pay the appropriate registration fee.

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Can I add or drop students from my delegation, after having registered?

Schools wishing to add or remove delegates after it has already formally registered during early registration may do so until seven (7) days after regular registration begins.

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This new policy is to allow schools who register early to establish their teams once the school year begins without having to limit the size of their delegations. After the grace period, no changes to the registration will be permitted.

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Schools registering under regular registration may add or remove delegates seven (7) days after their registration process is complete. After the grace period, no changes to the registration will be permitted. Please note that fees paid for delegates who drop the conference will not be refunded.

 

 

Will I receive a receipt or confirmation after paying my registration fee?

Once payment is received by our portal, you will receive a confirmation and invoice via the e-mail you have provided.

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When will committees and delegate positions be assigned?

Committees and positions will be assigned several months out from the conference to ensure there is ample preparation time.

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How are committees and positions assigned?

The secretariat takes preferences, number of delegates, and time of registration into account when assigning committee positions. Schools typically have at least one position in each committee. Countries/position preferences cannot be indicated during registration and are typically spread equally across all schools, but early registration ensures first consideration for sought-after positions and committees. 

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