Conference Policies

Advisors, please make sure that you and your delegates are familiar with our conference policies prior to attending GWCIA.

Registration

  • All payments must be received in full before the school is considered fully registered and is provided with committee assignments.

  • All payments must be received within 30 days of the initial completion of the registration form. 

  • Payment must be made via Credit Card portal or Venmo. Because we are working remotely and unable to process checks sent to GW, we cannot accept payments by check this year.

  • No payment or registration will be accepted after January 31st, including the day of the conference, with no exceptions. 

  • Please refrain from bringing more delegates than paid for to the conference. Additional delegates cannot be paid for day-of and will most likely not receive a committee position.​

  • Schools wishing to add or remove delegates after it has already formally registered during early registration may do so until seven (7) days after regular registration begins. This new policy is to allow schools who register early to establish their teams once the school year begins without having to limit the size of their delegations. After the grace period, no changes to the registration will be permitted. Please note that fees paid for delegates that drop the conference will not be refunded.

  • Schools registering under regular registration may add or remove delegates seven (7) days after their registration process is complete. After the grace period, no changes to the registration will be permitted. Please note that fees paid for delegates that drop the conference will not be refunded.​

  • GWCIA is unable to refund any fees.

Committees

  • Please note which committees are double delegation and which are not. Please refrain from assigning a double delegation team to a committee that has been designated for single delegates, as we have provided double delegation committees for this purpose. Single delegates may participate in double delegation committees per adviser discretion.

  • While advisors may observe committees while they are in session, please refrain from talking aloud or interrupting committee. Advisors will have the opportunity to visit and speak with delegates during breaks between committee sessions.

  • All committee content is created by the Chairs and Crisis Directors. For substantive questions or concerns, please contact them directly.

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